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We at the Office of Information Technology (OIT)
Help Desk periodically hear from officers of student groups or
chapters of academic organizations requesting an e-mail account. Because
these almost always are conceived of as an account to which several people
will have access, we have to tell them up front that it is not
possible. Security concerns and the University's Acceptable Use Policy dictate
that the holder of an account has personal responsibility for
everything that happens on that account, and where there
isn't sole ownership and use, no personal responsibility can be reliably
determined.
So, what can be done for a group that wants to do business by e-mail?
It turns out that the problem can generally be solved by the appropriate
use of mailing lists. Descriptions of the types of mailing lists
mentioned here can be found at:
http://www.helpdesk.umd.edu/topics/email/lists/
In most cases, there are two functions desired by group officers,
described below:
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Distribution to (or discussion among) members
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Officers reading incoming group administrative mail
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